Personal Assistant to the Head of Operations at Proforce Limited | Jobs in Nigeria

We are recruiting to fill the position below:

Job Title: Personal Assistant to the Head of Operations

Location: Ode Remo, Ogun
Employment Type: Full-time
Immediate Supervisor: Head, Operations
Department: Operations
Approved: Head, Operations

Job Summary

• The role holder will perform personalized administrative duties for senior management. Responsible for scheduling meetings, taking notes, and handling correspondence on behalf of the Head, Operations.
• The Job holder will be required to effectively organize the daily itinerary and activities of the HOO to ensure smooth work flow.

Responsibilities

• Maintain and coordinate the HOO’s calendar, including scheduling meetings, appointments, and related arrangements.
• Typing, formatting, and editing reports, documents, and presentations.
• Forwards information by receiving and distributing communications; collecting and mailing correspondence;
• Maintains office schedule by picking-up and delivering items
• Serve as a liaison between the HOO, managers, and other members of staff
• Answer and respond to phone calls; communicate messages and information to the HOO
• Keep the HOO informed of time-sensitive and priority issues, ensuring appropriate follow-up.
• Support the HOO’s efficiency and effectiveness in all aspects of his daily work routine
• Ensure a clean workspace by getting the janitors to carry out routine cleaning exercise promptly.
• Carry out any other responsibilities as assigned by the HOO

KPI:

• task completion and feedback rate
• Proper management of work time and schedules
• Effective communication on all issues
• Discreet and diplomatic
• Excellent Interpersonal skill
• Proper documentation (physical and e-copies)

Working Relationship:
Internal:

• All Departments

Generic competencies:

• Excellent organizational skill
• Effective communication skill
• Time management skill
• Reporting skill
• Knowledge of Microsoft Office Packages
• Problem-solving skill
• Resourcefulness
• Customer Service Oriented

Requirements

• Bachelor’s Degree / HND in Business Admin, Secretariat Studies, Economics or any related course
• 1 year maximum post-NYSC experience as a Personal Assistant, Office Assistant, Secretary, Receptionist or similar role.